Speed to Lead + Follow-up
RESPOND IN 5 MINUTES.
NOT 47 HOURS.
The industry average first-response time on inbound leads is around 47 hours. Businesses that respond within 5 minutes convert up to 10 times more of those leads. This service is the infrastructure that gets you from industry average to 5 minutes, automatically, at every hour of the day.
What We Do
Every Lead, Answered Instantly
A form submission hits your site. A webhook fires to your CRM and to our pipeline. An automated reply goes out within seconds with answers to the questions every prospect asks first and a direct booking link for your calendar. If they do not reply, an SMS follows shortly after. If they still do not reply, a multi-touch sequence runs across email and SMS for the next 10 to 14 days.
The moment a prospect actually engages, the automation steps aside. Their reply gets routed to your sales inbox or phone in real time, and the contact is marked as engaged inside your CRM so nobody steps on the conversation. Every touch is logged. You see exactly what happened on every lead, in plain language, in your CRM and in our monthly report.
We integrate with the CRM you already use, write the sequences in a voice that matches your brand, and tune the cadence based on what is actually converting. This is not a generic automation template. It is a working pipeline we operate on your behalf, end to end.
What Is Included
CRM Integration
HubSpot, GoHighLevel, Pipedrive, Salesforce, Zoho, Close, or your existing stack. We wire into the CRM you already use and write contacts, notes, and engagement events back so your data stays clean.
Form Webhook + Instant Auto-Reply
Sub-5-minute response on every inbound lead, every hour of the day. Custom answers to common pre-sale questions and a direct calendar link so the lead can self-book before they shop a competitor.
SMS and Email Follow-up Sequences
Multi-touch cadence across both channels for 10 to 14 days. Copy written for your industry and brand voice. A2P registration handled if you do not already have a compliant number.
Reply Detection and Hand-off
When a prospect replies, the sequence stops, the contact is marked engaged, and the conversation is routed to your sales team in real time. No accidental nurture emails after the deal is being worked.
Reporting Dashboard
Average response time, sequence performance, reply rates, and conversion to booked appointment or sale. Monthly report in plain English so you know what is working and what changed.
A Realistic Example
What the Math Looks Like
A dental practice gets 60 new-patient form submissions per month at $75 per lead in ad spend. That is $4,500 in monthly ad spend on lead generation. The industry average conversion from inbound lead to booked appointment is around 10% for businesses that respond slowly, which is most of them. That gets the practice 6 booked appointments per month from $4,500 in spend.
Responding within 5 minutes lifts the conversion rate to roughly 25 to 30% on the same leads. That is 9 additional booked appointments per month at the same ad spend. For a new-patient lifetime value in the $800 to $1,500 range, the math is straightforward.
These are conservative numbers based on published lead-response research. Your conversion lift depends on your industry, your average sale, your sales process, and how well your existing follow-up holds up under load. We will not promise an exact number. We will tell you what we have seen, build the system, measure the result, and tune from there.
Why Choose Us
Operated, Not Sold and Forgotten
Works With Your Stack
We are CRM-agnostic. We build around the tools you already pay for instead of forcing you onto a platform we get paid to recommend.
Runs 24/7
Leads at midnight get the same response as leads at 2pm. The pipeline does not sleep, take lunch, or wait until Monday morning.
Transparent Reporting
You see every lead, every response, every conversion in your CRM and in a monthly summary. No vanity dashboards, no hidden touches.
Monthly Optimization
We A/B test sequences, watch deliverability, and tune the cadence based on what your leads actually do. The system gets sharper every month.
Pricing
Speed to Lead Pricing
Setup + Ongoing
Speed to Lead + Follow-up
$2,495 setup
$795/mo
Setup Includes
Monthly Includes
Common Questions
FAQ
HubSpot, GoHighLevel, Pipedrive, Salesforce, Zoho, Close, Keap, and most modern CRMs with a working API or Zapier connection. If your CRM has a webhook for new leads and an API for creating contacts and notes, we can wire it up. If you tell us your stack before signing, we will confirm it on the call instead of guessing.
No. We build around the CRM you already use. Switching CRMs is a real project on its own and we will not make you do one to start the other. If you do not have a CRM yet, we will help you pick a sensible one and set it up as part of the engagement.
The sequence is multi-channel by design. Email goes out instantly, SMS goes out shortly after if there is no engagement, and follow-ups continue across both channels for 10 to 14 days. Some industries respond better to email, some better to SMS. We tune the mix based on what your leads actually do, not assumptions.
Most setups go live in 2 to 3 weeks from kickoff. Week one is CRM access, ICP review, and sequence drafting. Week two is build, copy approval, and SMS compliance registration if you do not already have an A2P-registered number. Week three is testing with live form submissions and launch.
We monitor the pipeline daily and have alerts on every step. If a webhook fails, an SMS provider has an outage, or your CRM API throws an error, we know within the hour and we fix it. The monthly retainer covers ongoing operation, monitoring, and any incident response. You are not paying us to walk away.
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